Safer Recruitment & Academic Honesty Policy

Who To Contact Regarding This Policy

RoleName
Director / Lead TutorHolly Billinghurst
Quality AssuranceJason Shurey
Senior ManagersHolly Billinghurst
Anne Feldberg
Thomas Billinghurst
Safeguarding LeadHolly Billinghurst
Safeguarding DeputyAnne Feldberg

We are committed to reviewing our policy and good practice annually within the first academic term. 

Last Update: October 2021

Document Links

Safer Recruitment Policy

In developing the policy, full consideration has been given to the requirements set out in the Equality Act, 2010 in relation to protected characteristics. 

1. Policy Statement

TeachAllAboutIt is committed to safeguarding and promoting the welfare of children and young people. We expect and require all members of staff, employed or acting under our name to share this commitment. 

We will ensure that our employment policies and practices support the development and maintenance of an environment where children and young people are safe and able to make the most of their opportunities to learn. 

Our policies and practices will support the recruitment, retention, deployment and development of competent, well-motivated employees who are suited to and fulfilled in the roles they undertake.

The first step towards safeguarding and promoting the welfare of children engaged in tuition or online learning with us is to ensure that we recruit and select employees, workers and volunteers in accordance with best safer recruitment practice. However, we recognise that this is only one aspect of securing a safe environment for children and young people. This policy is designed to bring together in one document the link to all the different strands of our practice that promotes safer employment. The policy is grounded in the good practice set out in ‘Safeguarding Children – Safer Recruitment in Education’ 2007 and the West Sussex County Council’s Education Key Standards in Employment.

2. Scope of the Policy

This policy applies to all employees, directors, volunteers, contracting tutors, admin staff and anyone else who undertakes work of any kind under the name of TeachAllAboutIt in person or online.

3.Roles & Responsibilities

The Company Directors will:

  • ensure that TeachAllAboutIt has effective policies and procedures in place for the recruitment of all staff and volunteers, in accordance with DfE guidance and legal requirements
  • be responsible for the appointment of new staff
  • ensure that TeachAllAboutIt has effective policies and procedures in place for promoting safer employment and child safeguarding
  • undertake appropriate training in relation to child safeguarding
  • monitor TeachAllAboutIt’s compliance with safer employment and child safeguarding policies on an annual basis
  • ensure that TeachAllAboutIt operates safer employment practices at all times and make sure that staff fully understand the important part they play in achieving a safe environment for children and young people
  • monitor contractors’ and employment agencies’ compliance with this document
  • be responsible for processing DBS checks for staff
  • promote the welfare of children and young people at all times

All other staff, volunteers, agency workers, supply staff, visitors and others will:

  • be expected and required to comply with the spirit and intention of this document

All contractors and agencies supplying staff to work in the school will:

  • be expected and required to undertake safer recruitment pre-employment checks

4. Application

All applicants for employment or contracting will be required to complete an application form asking for the following: 

  • Full,  identifying  details  of  the  applicant,  including  current  and  former  names,  current  address  and National Insurance Number. 
  • A full, chronological career history since leaving secondary education.  
    • The applicant will be asked to clarify any gaps. 
  • Any  academic  and/or  vocational  qualifications  that  are  relevant  to  the  position  for  which  they are  applying.  
  • A declaration of any existing relationships or contacts within TeachAllaboutIt or any of our franchises. 
  • Details of referees. 
  • Candidates will be asked to complete any incomplete forms.  A Curriculum Vitae will be accepted in place of the completed application form where all information is identified. 

5. Interview  

Short‐listed applicants will be invited to attend a formal interview at which their relevant skills and experience will be discussed in more detail.  

Where appropriate, further assessment may be required, such as skills tests, or an observed lesson.   

All candidates are asked to bring the following with them to interview:   

  • Documentary evidence of their ID that will satisfy DBS and Safer Recruitment requirements   
  • Documents confirming any educational and professional qualifications that are necessary for the post.   

Written records of all interviews, observations and skills tests will be kept on the successful applicant’s personnel file.   

References will usually be obtained prior to interview, unless the candidate has indicated that they do not wish  for these to be taken up prior to the offer stage. A formal offer will not be made without references from two sources (this may include parental reviews on third party platforms).  

If it is decided to make an offer of employment following the formal interview, any such offer will be conditional upon the satisfactory completion of the checks listed under the following section.

6. Appointment / Hire of Staff & Tutors  

TeachAllAboutIt undertakes the following checks prior to assigning a tutor a class / student:

  • Confirmation of career history (including experience of private tuition)
  • ID Checks
  • DBS Checks
  • Right to work in the UK
  • IR35 Checklist where the tutor wishes to remain self-employed
  • If a candidate has lived overseas for more than three months at any point in the past ten years, the candidate  will be asked to present an overseas Police Check/Certificate of Good Conduct from the relevant country. 

Where a tutor undertakes work as an independent contractor on our behalf, a copy of the contractor’s current DBS certificate will be checked against the DBS update service. Where the contractor is not registered with the update service, they will be required to obtain an enhanced DBS certificate as part of the contracted work undertaken.

7. Induction

All new staff and tutors will take part in an induction programme designed to help familiarise them with TeachAllAboutIt’s policies and procedures, including confirming that they have read, understood and agree to the following:   

  • Safeguarding and Child Protection Policy   
  • Whistleblowing Policy   
  • Behaviour & Anti-bullying Policy  
  • Staff Code of Conduct    
  • Acceptable Use Policy    
  • Keeping Children Safe in Education Part 1 and Annex A September 2019   
  • Working Together to Safeguard Children 2018  
  • What to do if you are worried a child is being abused March 2015 

Contractors are required to have similar policies in place where applicable as part of the procurement process.

Safeguarding Policy

This policy has been developed under the guidance of NSPCC Learning – Safeguarding Children & Vulnerable Adults.

The purpose of this policy statement is: 

  • to protect children and young people who receive TeachAllAboutIt’s services from harm. This includes the children of adults who use our services.
  • to provide staff, tutors, and volunteers, as well as children and young people and their families, with the overarching principles that guide our approach to child protection. 

This policy applies to anyone working on behalf of TeachAllAboutIt, including senior managers, paid staff, volunteers, sessional workers, agency staff and students.

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. A summary of the key legislation is available from www.nspcc.org.uk/learning.

We believe that:

  • Children and young people should never experience abuse of any kind
  • We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them.

We recognise that:

  • the welfare of children is paramount in all the work we do and in all the decisions we take all children, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
  • some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues
  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare. We will seek to keep children and young people safe by: 
    • valuing, listening to and respecting them
    • appointing a nominated child protection lead for children and young people, a deputy and a director for safeguarding
    • adopting child protection and safeguarding best practice through our policies, procedures and code of conduct for staff, contractors, and volunteers 
    • developing and implementing an effective online safety policy and related procedures 
    • providing effective management for staff and volunteers through supervision, support, training and quality assurance measures so that all staff and volunteers know about and follow our policies, procedures and behaviour codes confidently and competently
    • recruiting and selecting staff and volunteers safely, ensuring all necessary checks are made
    • recording, storing and using information professionally and securely, in line with data protection legislation and guidance [more information about this is available from the Information Commissioner’s Office: (www.ico.org.uk/fororganisations)
    • sharing information about safeguarding and good practice with children and their families via leaflets, posters, group work and one-to-one discussions 
    • making sure that children, young people and their families know where to go for help if they have a concern
    • using our safeguarding and child protection procedures to share concerns and relevant information with agencies who need to know, and involving children, young people, parents, families and carers appropriately 
    • using our procedures to manage any allegations against staff, contractors, and volunteers appropriately 
    • creating and maintaining an anti-bullying environment and ensuring that we have a policy and procedure to help us deal effectively with any bullying that does arise 
    • ensuring that we have effective complaints and whistleblowing measures in place
    • ensuring that we provide a safe physical environment for our children, young people, staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance 
    • building a safeguarding culture where staff and volunteers, children, young people and their families, treat each other with respect and are comfortable about sharing concerns.

Tutors & Students Code of Conduct

Tutors Code of Conduct

The TeachAllAboutIT tutors code of conduct aligns itself with the professional code of conduct published by the Tutors Association.

  • TeachAllAboutIt believe that the role of a tutor is to encourage and enable pupils to achieve their unique potential as independent learners through acknowledgement, encouragement, understanding, and personalised attention.
  • TeachAllAboutIt, our tutors, and staff will not enter into negative conversations about teachers. We request that any concerns are raised directly with the school.
  • TeachAllAboutIt expect our tutors to be careful to avoid creating any unhealthy dependencies by suggesting a need for tutoring where no such need exists through reporting in a manner that explicitly or implicitly suggests a need for further on-going tutoring where there is no need or engaging in any practice that undermines the independent learning of pupils. 
  • Our tutors will not engage in any form of plagiarism, such as completing pupils’ homework assignments or NEA work for them. 
  • Our tutors will demonstrate faith in their pupils’ learning ability and provide honest, positive and constructive feedback.
  • We understand the need to be flexible in our approaches to tutoring to assist pupils in discovering effective learning strategies.
  • As individual tutors we will endeavour to keep up-to-date with advances in subject knowledge and pedagogy through engagement with TeachAllAboutIT & external CPD. 
  • All tutors must comply with the TeachAllAboutIT Child Protection Policy.
  • TeachAllAboutIT expects all tutors to be committed to identifying any particular challenges or difficulties pupils might have with their learning and to assisting them in overcoming those barriers or referring to others where we cannot meet that need. 
  • TeachAllAboutIT expects all tutors to share any concerns I have about pupils’ social, emotional and behavioural difficulties that are beyond my competency to address with parents or schools as appropriate. 
  • TeachAllAboutIT expects all tutors to identify to us or the client any special educational needs that are beyond their experience or ability to resolve, in order that they may secure for them the right kind of specialist help. 
  • Any referrals made to other agencies or organisations will come with full disclosure of any personal or material interest.
  • TeachAllAboutIt expect our tutors and wider staff members to understand that our relationship to our learners is professional and not personal and that we all have a duty of care towards them.
  • TeachAllAboutIt expects all staff to keep information about learners confidential, unless doing so would be to result in injury or harm being done to them. In these circumstances, all staff, contractors and volunteers are expected to follow our formal Safeguarding procedures.
  • TeachAllAboutIt expects all staff, contractors, and volunteers to show respect for learners’ cultural background, personal dignity and values.
  • As individuals, we will maintain accurate records of tutoring sessions as expected and required using appropriate systems provided by TeachAllAboutIt.
  • TeachAllAboutIt expects all staff to respect the terms and conditions of their contract, and in particular, will not seek to provide educational services to pupils they have been introduced to in this way independently of the company.

Student Code of Conduct

We expect all students to:

  • Arrive / log in in good time for your lesson. If you arrive late to your lesson, the time will not be extended past the scheduled end time as this impacts on the students that follow you.
  • Ensure that you are dressed comfortably – we don’t expect you to be smart or wear uniforms, but do ask that all students appropriately dressed.
  • Come to your lesson with the necessary equipment (as a minimum, students should have a pen, paper, and calculator).
  • Be polite to your tutor and other staff.
    • We reserve the right to withdraw a student from tuition or courses with immediate effect where the student or a parent/carer has been verbally and/or physically abusive to our staff.

When attending In Person Lessons, we expect students to:

  • Let your tutor know of any changes to your exam board or syllabus..
  • Keep distractions to a minimum by muting mobile phones.
  • Place bags and coats in a safe place under the desk to avoid tripping.
  • Follow evacuation instructions if required to do so in an emergency.

When attending Online Lessons, we expect students to:

  • Test your equipment before the start of your lesson.
    • Run an internet speed check using this as a minimum:
      • Download >10Mbps
      • Upload > 2Mbps
      • Jitter <30ms
    • Test that your headset earphones & microphone are working.
  • Attend online tuition from an open room such as a living or dining room for the purposes of safeguarding
  • Keep distractions to a minimum by muting mobile phones, switching off social media.
  • We ask students not to bring food to lessons (including online), unless medically required.

Academic Honesty

  • Under no circumstances will tutors complete homework / NEA work for a learner. Evidence of misconduct in these circumstances will result in immediate suspension from duties.
  • Where there is a genuine suspicion of academic dishonestly, work will not be authenticated and this will be reported to the relevant bodies
  • Where grades are assessed by tutors on behalf of an assessment/exam centre as part of the an exceptional examination series, under no circumstances will the awarded grade be disclosed to the student or parent.

Non Examined Assessments (NEAs)

Where a student is completing an NEA as part of a course studied at an external organisation, tutors will provide general advice to the student and direction to the exam board’s mark scheme. At no point will a tutor directly assist a student in the preparation of NEA or coursework or provide writing frames / templates.

Tutors will ensure that they are fully aware of the requirements for NEA completion using the JCQ Guidance for NEAs document.

Under no circumstances will a tutor provide guidance on marks or specific guidance for improvement of marks. Where an NEA is marked by a tutor, this must follow both JCQ and individual exam board regulations.

All advice given as part of tuition or a wider course will be clearly recorded as part of the student’s record.

Setting & Marking of NEAs

TeachAllAboutIt is not an exam centre. As such, all exams and NEAs must be registered and sat with a formal exam centre. TeachAllAboutIt is affiliated with several private candidate exam centres where preferential rates may be applied. These exam centres are:

Tutors and Exams Private Exam Centres

Exam Centre London

TeachAllAboutIt will not require a particular exam centre to be used, unless for vocational distance learning where we are acredited for delivery and assessment with certain centres.

Where timeframes are required within a distance learning course, assessments will be released to learners using an automated system linked to the dates recorded on the Scheme of Assessment for each course. Tutors connected to the course will be expected to provide marking and feedback within the timeframe required by the exam board.

Where a learner requires adapted resources or exam concessions, this will be clearly highlighted within the learners’ enrolment file and embedded into their assessment process.

Supervision of NEAs and Assessments

Tutors must have regular direct contact with students through the production of NEA (coursework). Where learners do not directly attend the tuition centre, this contact must include regular online video calls where the learner has access to a webcam, and creation of documentation through our interactive Dropbox.

Tutors and moderators will make use of the dropbox facilities for both authentication and anti-plagiarism checks.

Where a tutor cannot be fully confident that the work is entirely the learner’s own, work will not be authenticated and reports will be made to the relevant authorities – this may include the exam centre and awarding body.

At the start of each NEA unit, students will be provided with a copy of the JCQ Information for Candidates document. This will be clearly linked in their distance learning course and highlighted to them by their tutor.

Quality Assurance – Distance Learning

Where possible, all tasks set will be those set directly by the exam board. Where this is not possible, all set tasks will be moderated by a second subject specialist prior to release to students.

Internal assessments will be created alongside a formal markscheme to enable consistent marking and transition to another tutor where required.

Where lessons are created as part of a distance learning course, content will be hosted on a secure server and accessible only through a secure login. All lessons will be proofread and checked for quality prior to release.

Topic content recorded in the Scheme of Work and Scheme of Assessment will be checked annually against the exam board specification and any changes published will be included as soon as practical.

Quality Assurance – Moderation of Marking

Where NEA work has been marked by a tutor within TeachAllAboutIt, marks will be validated by a second subject specialist through a moderation process. Moderator comments will be submitted alongside formal marking justification from the original tutor. Where a moderator believes the original marks to be outside of tolerance, work will be passed to the Lead Tutor for investigation.

For QCF Non-Examined assessments, the lead internal verifier must register and complete relevant standardisation to gain any required accreditation. Where this is not possible, verification of work will be passed to the relevant exam centre.

Examplars of banded marking will be maintained within the TeachAllAboutIt shared drives to assist tutors to mark with a consistent approach

Policy Monitoring

Monitoring of these Policies & Procedures will be undertaken by TeachAllAboutIT’s board of directors.

NSPCC Helpline 0808 800 5000 

We are committed to reviewing our policy and good practice annually.